Description

The Department of Pediatrics at the University of Florida is seeking a highly qualified and experienced Vice Chair of Administration to oversee crucial operational functions in administrative, financial, education, and research of a large and complex department comprising 21 divisions and approximately 700 faculty and staff members. This leader will serve as a trusted partner to the Department Chair, ensuring the alignment of departmental goals with the College of Medicine's mission to advance research, education, and clinical excellence. 

Key Responsibilities:  
Strategic Leadership & Administrative Management 

• Directly supervise six administrative leaders overseeing Education, Research Administration, Clinical Operations, Human Resources, Finance, and Divisional Administration.
• Lead the implementation of University, College of Medicine, UFP/FCPA, and UF Health policies and process changes, while fostering a culture of transparency, accountability, and team empowerment.
• Drive continuous process improvement through training, mentorship, and structured professional development plans that support team growth and alignment with departmental goals.
• Implement policies that strengthen efficiency and compliance, ensuring timely, accurate stakeholder communication. 

Strategic Planning 

• Identify opportunities to strengthen academic, research, and clinical programs.
• Support development and execution of departmental strategic plans.
• Coordinate with faculty and leadership to align departmental goals with institutional priorities. 

Collaboration and Support:  

• Work closely with the Department Chair to advance departmental goals and initiatives.
• Support divisional and functional administrators to ensure cohesive, coordinated operations. 

Financial Management:  

• Develop and manage the department’s budget, including forecasting and long-term financial planning.
• Monitor financial performance while overseeing grant administration and research funding, to ensure adherence to budgetary expectations and fiscal accountability.
• Serve as the department’s senior fiscal officer, ensuring compliance with all College, UF Health, and University financial policies and procedures. 

Human Resources Operations:  

• Oversee recruitment, hiring, onboarding, and training of administrative staff, as well as oversee functions including employee relations, performance evaluations, and professional development initiatives.  
• Ensure compliance with university HR policies and labor laws.  

Research Administration:  

• Support faculty with research proposal development and submission.
• Oversee research project administration and regulatory compliance.
• Facilitate partnerships and collaborations to advance research initiatives. 

Faculty Affairs:  

• Oversee faculty recruitment, appointments, promotions, and tenure processes.  
• Ensure timely completion and communication of annual faculty evaluations. 

Academic Support: 

• Support curriculum development, scheduling, accreditation, and academic records.
• Support recruitment, admissions, and advising for UME learners, graduate students, residents, and postdoctoral fellows. 

The City of Gainesville: 
Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small-town charm and big-city amenities, with proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year-round outdoor activities, award-winning college sports, and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area, making Gainesville an excellent place to work and raise a family. Learn more about Florida’s premiere health system, UF Health, and the advantages of living in Gainesville at UF Health Destination.

Requirements

Minimum Requirements: Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience. 

Preferred Qualifications:

• Proven leadership experience in complex healthcare or academic environments.  
• Strong financial acumen with expertise in budgeting and grant administration.  
• Understanding of healthcare finances, including billing and collections.  
• Experience with extramural grant funding and physician billing.  
• Ability to develop and implement strategic plans aligned with institutional goals.  
• Commitment to continuous learning and awareness of industry trends.
• Familiarity with higher education and health system regulations, operating procedures, as well as national and state funding agency guidelines.